Prerequisites

• EventON Reminders Addon installed and activated (compatible with RSVP and Tickets addons).
• Access to your server’s control panel (e.g., cPanel) or SSH for cron setup.
• WordPress installed and configured with EventON settings.

Why Use Server-Level Cron?

WP-Cron depends on site visits, which can delay reminders if your site has low traffic. A server-level cron job runs independently, checking and sending reminders at set intervals (e.g., every 5 minutes), ensuring reliability.

Step-by-Step Setup

1. Disable WP-Cron (Optional but Recommended)

To rely solely on server cron:

• Open your WordPress site’s wp-config.php file (usually in the root directory).
• Add this line before the /* That’s all, stop editing! */ comment:
  define('DISABLE_WP_CRON', true);
• Save the file. This prevents WP-Cron from running on page loads, avoiding overlap with your server cron.

2. Configure the Reminders in EventON

• Go to EventON Settings > Reminders in your WordPress admin panel.
• Enable up to 2 pre-event and 2 post-event reminders.
• Set the timing (e.g., “60 minutes before event start”) and customize email content.
• For each event, edit the event page and enable reminders in the Reminders meta box. This schedules a one-time cron job (e.g., evorm_reminder_<event_id>_<type>).

3. Set Up the Server Cron Job

The cron job triggers wp-cron.php to process all scheduled tasks, including reminders.

Using cPanel

1. Log in to cPanel and find Cron Jobs.
2. Under “Add New Cron Job”:
   • Common Settings: Select “Every 5 Minutes” (*/5 * * * *) for frequent checks.
   • Command: Enter: curl -s "https://yoursite.com/wp-cron.php?doing_wp_cron" > /dev/null 2>&1
     • Replace https://yoursite.com with your actual site URL.
     • -s silences output, > /dev/null 2>&1 discards logs.
3. Click Add New Cron Job to save.

Using SSH

1. Access your server via SSH (e.g., ssh user@yourserver.com).
2. Open the crontab file: crontab -e
3. Add this line:
   */5 * * * * curl -s "https://yoursite.com/wp-cron.php?doing_wp_cron" > /dev/null 2>&1
4. Save and exit (e.g., :wq in vi).

Alternative with wget

If curl isn’t available, use:

*/5 * * * * wget -q -O /dev/null "https://yoursite.com/wp-cron.php?doing_wp_cron"

4. Verify the Setup

• Install a plugin like WP Crontrol or Advanced Cron Manager.
• Check the Cron Events tab for events like evorm_reminder_<event_id>_<type> (e.g., evorm_reminder_93_evorm_pre_1-rs).
• Ensure the “Next Run” time updates after each cron execution (every 5 minutes).
• Test by scheduling a reminder for a near-future event and confirming the email is sent.

Notes

• Frequency: Every 5 minutes (*/5 * * * *) is recommended for timely reminders. Adjust to hourly (0 * * * *) if less precision is needed.
• Security: Ensure wp-cron.php is accessible (file permissions typically 644).
• Troubleshooting: Check server cron logs (e.g., /var/log/cron) or enable WordPress debug logging (define(‘WP_DEBUG_LOG’, true);) to trace issues.
• Dynamic Events: Each enabled reminder creates a unique cron job tied to the event ID and type (e.g., pre/post), managed by EVORM_Cron->perform_cron().

The post Setting Up Server-Level Cron for EventON Reminders Addon first appeared on Documentation.

After the Reminders addon is installed and activated, go to EventON Settings > Tickets  > Reminders. In here you can enable upto 2 before event start reminder and 2 after event end reminders.

General Setting fields

“From” Name – you can set the from name that will show in the email customer receive. If left blank the default website name will be used for this.

“From” Email Address – Just like the from name from email will also show in the customer email. If left blank default wordpress admin email address will be used instead.

Enabling a Reminder

Once you enable any of the reminders you will see a new set of settings open up.

Amount of time (in minutes)…  — (required) you can set the before or after time in minutes in this input field. Make sure you read carefully which type of field this is. If this is a before event start reminder, the amount of time will be the time before event start — to send the reminder email. Likewise, for after event end, will be after the event end.

Select emailing group — From this dropdown list you can select the type of guests group you want the reminder emails to be sent to.

Email Subject Line – the subject for the reminder email. If left blank “Tickets Notification” will be used.

Email Message — (required) the actual message body of the email. The text you type in here will nest inside default EventON email template.

Email message dynamic tags – you can use these dynamic message tags inside the email message text box: {event-name} {event-link}

These tags will be replaced with actual content according to the event on the actual reminder email.

Enabling the Reminders for Events

Once the reminders have been set within Tickets settings, you can go to any event with Tickets activated to enable the reminders for that particular event.

In the Tickets meta box for event edit page you can find the enabled Reminder options. In here you can enable the reminder for this particular event.

Once reminders are enabled and saved for the event, a cron job will be created for just this event to take placed at the time set on reminder settings.

Reminder Email Delays

Reminder emails are sent using WordPress cron jobs. Each event that have reminders enabled will have its own one time cron job. As soon as the reminder cron job was performed to send out the email, the cron job will be deleted.

Since the reminder emails rely on WP Cron jobs, if your website does not get refreshed as often, the reminder emails may not get sent in the exact time, while it will be sent next time the website get loaded and the cron job is performed.

The post How to setup reminders for Tickets first appeared on Documentation.

After the Reminders addon is installed and activated, go to EventON Settings > RSVP > Reminders. In here you can enable upto 2 before event start reminder and 2 after event end reminders.

General Setting fields

“From” Name – you can set the “from” name that will show in the email customer receives. If left blank the default website name will be used for this.

“From” Email Address – Just like the from name from email will also show in the customer email. If left blank default wordpress admin email address will be used instead.

Enabling a Reminder

Once you enable any of the reminders you will see a new set of settings open up.

Amount of time (in minutes)…  — (required) you can set the before or after time in minutes in this input field. Make sure you read carefully which type of field this is. If this is a before event start reminder, the amount of time will be the time before event start — to send the reminder email. Likewise, for after event end, will be after the event end.

Select emailing group — From this dropdown list you can select the type of guests group you want the reminder emails to be sent to.

Email Subject Line – the subject for the reminder email. If left blank “RSVP Notification” will be used.

Email Message — (required) the actual message body of the email. The text you type in here will nest inside the default EventON email template.

Email message dynamic tags – you can use these dynamic message tags inside the email message text box:  {event-name} {event-link}{rsvp-yes-count}{rsvp-no-count}

These tags will be replaced with actual content according to the event on the actual reminder email.

Enabling the Reminders for Events

Once the reminders have been set within RSVP settings, you can go to any event with RSVP activated to enable the reminders for that particular event.

In the RSVP  Reminders meta box for event edit page you can find the enabled Reminder options. In here you can enable the reminder for this particular event.

Once reminders are enabled and saved for the event, a cron job will be created for just this event to take place at the time set on reminder settings.

Reminder Email Delays

Reminder emails are sent using WordPress cron jobs. Each event that have reminders enabled will have its own one-time cron job. As soon as the reminder cron job is performed to send out the email, the cron job will be deleted.

Since the reminder emails rely on WP Cron jobs, if your website does not get refreshed as often, the reminder emails may not get sent in the exact time, while it will be sent next time the website get loaded and the cron job is performed.

The post How to setup reminders for RSVP first appeared on Documentation.

v 0.11 (2025-2-3)
ADDED: preview reminder email from settings
FIXED: email message body not showing the content correctly
FIXED: undefined addons variable

v 0.10 (2024-11-15)
ADDED: Option to set for each reminder in setting to email only opted attendees for rsvp
FIXED: send_email() not getting settings values correctly
FIXED: settings values properly loaded

v 0.9 (2024-11-14)
FIXED: tickets cron jobs not creating

v 0.8 (2024-11-12)
FIXED: PHP 8.2 issues
FIXED: issue with saving data log
FIXED: ticket reminders not showing in events

v 0.7 (2024-2-21)
FIXED: email message html content not saving

v 0.6 (2023-10-30)
FIXED: email message html content stripped off
FIXED: PHP 8.2 compatibility

v 0.5 (2022-3-21)
FIXED: get_reminder_prop() method array error
FIXED: unexpected code error on class-admin.php file
FIXED: PHP new version compatibility
FIXED: meta box display styles
UPDATED: Reminders emailing notice in settings

v 0.4 (2018-5-14)
FIXED: Reminders are not saving for correct times
FIXED: field naming error in settings

v 0.3 (2018-3-30)
FIXED: reminders on tickets addon causing save error

v 0.2 (2018-3-13)
ADDED: Ability to include HTML content inside message
ADDED: reminder notice to event edit meta box
ADDED: Separate event meta box for all reminders in one place
ADDED: cronjobs status of reminders for event
FIXED: unschedule cron jobs not recording correct
FIXED: skip reminders that are not set during event save
FIXED: resaving event with changes time creating new cron jobs instead of deleting old
FIXED: changing event time not deleting already created cron reminders
UPDATED: Consolidate reminder types

v 0.1 (2018-2-8)
Initial release

The post Changelog for Reminders first appeared on Documentation.